Summary:
Summary Statement of Deficiencies D1001 CERTIFICATE OF WAIVER TESTS CFR(s): 493.15(e) Laboratories eligible for a certificate of waiver must-- (1) Follow manufacturers' instructions for performing the test; and (2) Meet the requirements in subpart B, Certificate of Waiver, of this part. This STANDARD is not met as evidenced by: Based on surveyor review of waived testing supplies and an interview with the practice manager, the laboratory failed to keep records and documentation for the waived Coagu Check XS PT/INR test and for the Assure Platinum Finger Stick Glucose test. Findings: At approximately 11 AM on September 4, 2018 it was confirmed by the practice manager that the laboratory did not have the following records for the waived testing performed in the laboratory: 1. There was no package inserts available for the Coagu Check XS PT/INR test therefore it was impossible to determine if any QC was required by the manufacturer and to determine the proper steps the laboratory is required to follow to perform the PT/INR test. No records of lot numbers and expiration dates. 2. There was no package inserts available for the Assure Platinum Finger stick Glucose test and the laboratory had no documentation of lot numbers and expiration dates. D5209 PERSONNEL COMPETENCY ASSESSMENT POLICIES CFR(s): 493.1235 As specified in the personnel requirements in subpart M, the laboratory must establish and follow written policies and procedures to assess employee and, if applicable, consultant competency. Statement of Deficiencies (X1) Provider/Supplier/CLIA Identification Number (X3) Date Survey Completed Name of Provider or Supplier Street Address, City, State -- 1 of 8 -- This STANDARD is not met as evidenced by: Based on surveyor's review of laboratory records and an interview with the practice manager, the laboratory failed to establish a comprehensive written policy and procedure that includes the six required components that assess testing personnel's competency, twice annually during the first year of testing and annually thereafter. The six required components are: 1. direct observation of routine patient test performance, including preparation. specimen handling and testing; 2. monitoring the recording and reporting of test results; 3. review of intermediate results of worksheets, quality control records, proficiency testing results, and preventive maintenance records; 4. direct observation of performance of instrument maintenance and function checks; 5. assessment of test performance through testing previously analyzed specimens, internal blind testing samples or external proficiency testing samples; and, 6. assessment of problem solving skills. D5217 EVALUATION OF PROFICIENCY TESTING PERFORMANCE CFR(s): 493.1236(c)(1) At least twice annually, the laboratory must verify the accuracy of any test or procedure it performs that is not included in subpart I of this part. This STANDARD is not met as evidenced by: Based on lack of twice per year verification records and confirmed in an interview with the practice manager at the time of the survey, the laboratory failed to verify twice annually the accuracy of test results for the Activated Clotting Time (ACT) testing after initiating patient testing in 2015. FINDINGS: 1. The practice manager confirmed on 9/4/2018 at approximately 11:00 AM that the laboratory did not perform twice per year verification when initiated ACT testing using the Hemochron Signature Elite device in September 2015 up to survey date. To fulfill the twice per year verification requirement, the laboratory is currently enrolled in PT for ACT for the third event of 2018. 2. Approximately 900 patients were tested for ACT during the above time frames. D5291 GENERAL LABORATORY SYSTEMS QUALITY ASSESSMENT CFR(s): 493.1239(a) The laboratory must establish and follow written policies and procedures for an ongoing mechanism to monitor, assess, and, when indicated, correct problems identified in the general laboratory systems requirements specified at 493.1231 through 493.1236. This STANDARD is not met as evidenced by: Based on a lack of policies and procedures and confirmed in an interview with the practice manager at the time of this survey, the laboratory failed to establish and follow a written Quality Assessment (QA) policy and procedure for an ongoing mechanism to monitor, assess, and when indicated correct problems that may occur in the laboratory testing. D5403 PROCEDURE MANUAL CFR(s): 493.1251(b) The procedure manual must include the following when applicable to the test -- 2 of 8 -- procedure: (1) Requirements for patient preparation; specimen collection, labeling, storage, preservation, transportation, processing, and referral; and criteria for specimen acceptability and rejection as described in 493.1242. (2) Microscopic examination, including the detection of inadequately prepared slides. (3) Step-by-step performance of the procedure, including test calculations and interpretation of results. (4) Preparation of slides, solutions, calibrators, controls, reagents, stains, and other materials used in testing. (5) Calibration and calibration verification procedures. (6) The reportable range for test results for the test system as established or verified in 493.1253. (7) Control procedures. (8)